Votito for Microsoft Teams

The Votito app for Microsoft Teams posts notifications about Votito activity — new proposals, comments and survey responses, delivered in real time or as an hourly, daily or weekly digest — as Adaptive Cards into the channels you choose. This page is for team owners and administrators setting up the integration.

What the app does
Before you start
Install the app to a team
Connect the team to Votito
Choose channels and configure notifications
See your first notification
Bot commands
Permissions and privacy
Troubleshooting
Remove the app
Need more help?

What the app does

When a team is connected to a Votito workspace, Votito can post activity notifications into its channels — but not on its own. You first configure notification rules in Votito (not in Teams) that decide which events go to which channel, and a notification is posted only when matching activity actually happens. The bot only posts notifications and answers a couple of commands; it does not read your conversations.

No Microsoft sign-in is required to use the app — connecting a team is done by a signed-in Votito user.

Before you start

A Votito account. If you don’t have one yet, sign up and get started.
Permission to add an app to the team (typically a team owner).
For shared channels, your Teams admin must allow shared channels in the Teams admin center.

Install the app to a team

Add the Votito app to the team you want to receive notifications in.
When the app is added, the bot posts a card titled Connect this team to Votito (with a Connect to Votito button) into the channel where it was added.

Adding the app to the team covers its standard channels. Shared channels are separate: in addition to adding Votito to the team, you must add Votito to each shared channel directly — Microsoft requires apps to be installed per shared channel.

Connect the team to Votito

A signed-in Votito user clicks Connect to Votito on the Connect this team to Votito card.
The team is linked to that user’s Votito workspace. No notifications are sent yet — you still need a notification rule (next section), and matching activity must happen in Votito.

You can connect more than one Votito workspace to the same team — for example your own workspace and a partner organisation’s. Each workspace connects independently. If the Connect card has expired or you need a fresh connection link, send the bot the connect command in any channel it is in.

Choose channels and configure notifications

Notification delivery rules — which events are posted to which teams and channels — are configured in Votito. Sign in at your Votito dashboard, open notification settings, and pick the Microsoft Teams channel for each rule.

Standard channels: available to pick as soon as the team is connected.
Shared channels: once the team is connected, add Votito to the shared channel as an extra step (see above); it then becomes available to pick.

See your first notification

Connecting a team and saving a rule does not post anything on its own. A notification is sent only when real activity happens in Votito and matches one of your rules. Three kinds of activity trigger notifications:

a respondent submits a survey response;
someone creates a proposal in an idea bank;
someone comments on a proposal.

To confirm the wiring without waiting for activity, send a test:

Sign in and open notification rules.
Find the rule that targets your Microsoft Teams channel and click Send Test.
The test posts a sample notification straight to the channel. If it reports that the channel is not provisioned, add Votito to that channel (see Troubleshooting) and try again.

Bot commands

The Votito bot understands a few messages in any channel it is in:

help — explains what the bot does and how to connect.
connect — posts a fresh Connect card so you can connect the team (or connect an additional workspace).

Permissions and privacy

The app posts Adaptive Card notifications and replies to the commands above. It does not require a Microsoft sign-in and does not read channel conversations. See our privacy policy and terms of use for details.

Troubleshooting

No notifications arrive in a channel. Confirm the team is connected and that a notification rule targets that channel. For a shared channel, confirm Votito has been added to the channel itself.
A test notification reports the channel is not provisioned. This means Votito hasn’t been added to that channel yet — add Votito to the channel, then send the test again.
The Connect card is missing or expired. Send the bot the connect command and it will post a fresh card.

Remove the app

Remove the Votito app from the team (or from a specific shared channel) to stop notifications there. Removing the app does not delete your Votito data.